Privacy

Processing of personal data by Finnish Tyre Recycling Ltd

Finnish Tyre Recycling Ltd works with corporate and organisational customers. Finnish Tyre Recycling Ltd processes personal data carefully and securely. This privacy notice describes the procedures applied to personal data processed by Finnish Tyre Recycling Ltd. The privacy notice includes the register description for Finnish Tyre Recycling Ltd’s Producer Data Register and the register description for the Reception Point Register, including the required information.

Privacy notice for reception points

Reference: EU General Data Protection Regulation (EU) 2016/679

Finnish Tyre Recycling Ltd processes the personal data of reception point contact persons as part of the collection of end-of-life tyres and the fulfilment of producer responsibility.

This notice describes the processing of personal data in connection with reception point relationships.

1. Controller	Finnish Tyre Recycling Ltd Kantotie 4, 12520 Kormu Phone: +358 9 612 6880 Email: palaute@rengaskierratys.com
2. Person responsible for the register and contact person	Finnish Tyre Recycling Ltd Anssi Takala, CEO Email: anssi.takala@rengaskierratys.com
3. Name of the register	Finnish Tyre Recycling Ltd’s Reception Point Register
4. Purpose of processing personal data / legal basis / purpose of the register	Personal data is processed to implement cooperation related to reception points and to organise the nationwide collection system for end-of-life tyres. The purposes of processing are: * organising and carrying out tyre collections * providing instructions and information to reception points * fulfilling statutory producer responsibility duties * reporting to authorities The processing of personal data is based on: * compliance with a statutory obligation * the legitimate interest of the controller in organising collection operations
5. General content of the register	The register may contain the following information: * name and contact details of the reception point * name of the contact person * email address of the contact person * telephone number of the contact person * necessary additional information related to collection operations
6. Regular sources of data	The data is obtained from the reception points themselves when the agreement is concluded and is updated on the basis of notifications provided by the reception points.
7. Disclosures and transfers of data	Personal data is not disclosed to external parties without a legal basis. Data may be disclosed: * to contractual partners providing transport services for the purpose of organising collections * to competent authorities to the extent required by legislation Personal data is not regularly transferred outside the EU or EEA. If data is processed exceptionally outside the EU/EEA, an adequate level of data protection will be ensured through appropriate safeguards.
8. Data retention period	Personal data is retained for as long as the reception point agreement is in force and the person acts as the contact person for the reception point, and for a reasonable period thereafter in order to fulfil obligations.
9. Rights of the data subject	The data subject has the right to: * access personal data concerning them * request rectification of inaccurate data * request erasure of data or restriction of processing where applicable * object to the processing of personal data on the basis of legitimate interest * lodge a complaint with the data protection authority * Requests may be submitted by email to the contact person.
10. Right to lodge a complaint with the supervisory authority	The data subject has the right to lodge a complaint with the supervisory authority if the data subject considers that their personal data is not being processed in accordance with applicable data protection legislation. Office of the Data Protection Ombudsman Postal address: PO Box 800 00521 Helsinki Telephone, switchboard: +358 29 56 66700 Registry: 029 566 6768 Email: tietosuoja@om.fi This privacy notice will be updated when necessary.

Privacy notice for producer data

Reference: EU General Data Protection Regulation (EU) 2016/679

Finnish Tyre Recycling Ltd processes the personal data of producers’ contact persons as part of the fulfilment of producer responsibility for end-of-life tyres. This notice describes the processing of personal data in connection with producer relationships.

1. Controller	Finnish Tyre Recycling Ltd Kantotie 4, 12520 Kormu Phone: +358 9 612 6880 Email: palaute@rengaskierratys.com
2. Register contact person	Finnish Tyre Recycling Ltd Anssi Takala, CEO Email: anssi.takala@rengaskierratys.com
3. Name of the register	Finnish Tyre Recycling Ltd’s Producer Register
4. Purpose and legal basis for processing personal data	Personal data is processed to fulfil producer responsibility and to manage producer relationships. The purposes of processing are: * management of producer agreements * allocation of producer responsibility obligations * reporting and official supervision * activities related to invoicing and communications The processing of personal data is based on: * a statutory obligation * a contractual relationship * the legitimate interest of the controller
5. Data content of the register	The register may contain the following information: * producer’s business name and Business ID * producer’s address and invoicing details * name of the producer’s contact person * email address and telephone number of the contact person * agreement and reporting data
6. Regular sources of data	The data is obtained from the producers themselves in connection with agreements and on the basis of updates provided by producers.
7. Disclosures and transfers of data	Data is disclosed: * to authorities supervising producer responsibility to the extent required by legislation Personal data is not disclosed to other external parties and is not regularly transferred outside the EU or EEA. In any exceptional situations, appropriate data protection will be ensured.
8. Principles of register protection	Appropriate technical and organisational data security measures are applied in the processing of producer data. Access to the data is restricted only to those for whom it is necessary because of their work duties.
9. Data retention period	Personal data is retained for as long as the producer agreement is in force and thereafter for the period required by the Accounting Act, at least 6 years and no more than 10 years.
10. Rights of the data subject	The data subject has the rights under the GDPR to access, rectify, erase and restrict the processing of their personal data, and to lodge a complaint with the data protection authority.
11. Right to lodge a complaint with the supervisory authority	The data subject has the right to lodge a complaint with the supervisory authority if the data subject considers that their personal data is not being processed in accordance with applicable data protection legislation. Office of the Data Protection Ombudsman Postal address: PO Box 800 00531 Helsinki Telephone, switchboard: +358 29 56 66700 Registry: 029 566 6768 Email: tietosuoja@om.fi This privacy notice will be updated when necessary.